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Catering Details

Tips and Hints

All options may be changed in any way that suits your needs. We are truly here to serve you. Additionally, if you do not see a something that you know you want to serve, either for sentimental reasons or to satisfy tradition, we can create it for you.

Got a questions? Give Noelle a call at 260. 426.3442.

All entrees whether plated or buffet are serve with artesian bread and house-blended butter.

When deciding on a menu, it is important to note that formatting is very flexible. For instance, if you choose to offer two different single options with an order in your invitation, you may choose to offer different sides and salad to be paired with each entree selection (example: offering a chicken entree served with 2 sides and a caesar salad, while also offering a steak option paired with a different set of sides and a spinach salad.)

Entrees can be offered either on a buffet line or plated per your wishes. It is important to note that all of these can be produced in a portion size that works best for your event. You may decide it’s better to serve smaller portions of multiple items in order to please all of your guests.

Pick a Theme

This includes colors, menu preferences and the guest list of attendees.

Decide a Ballpark Budget

If you have an idea of how much you have to spend on your event, then we can build from there. Keep in mind that food and beverages are just part of the cost.

Request a Tasting

This is something that you should request from any catering company. At Club Soda, we make sure our menu pleases your palette, not ours. When you decide on items that you may be interested in, feel free to have us alter the dish in any way that you wish.

Cash Bar Option

Guests purchase their own beverages. The host is charged nothing.

Open Bar Option

Guests may select a beverage of their choice at no charge to them. The hosts’ account will be charged for the amount consumed according to the prices listed.

Cash Bar & Open Bar Combination

The host selects specific beverages and amounts of each beverage that will be charges to their account. Guests purchase any other beverage that they might want. Labor billing for bartenders is the same amount as all other staff members on a catering event.

Labor

Labor is billed at $16 an hour per staff member during the time of your event, with an additional hour billed per staff for set-up and tear-down. This includes all members of the catering staff.

China Services

China service varies according to the format of your event, but for a basic dinner service format, the billing begins at $2.75 per person. Should you not require all of the china needed to execute a full dinner service, the price per person will be discounted accordingly based on a per piece price. Alternatively, all pricing on the previous page includes all necessary plastic service ware to accommodate the items selected.

Third Party Rentals

Any and all third party rentals or costs that are taken care of by Club Soda in the contracting portion of planning will be passed along to you at cost (examples: linens, flowers, centerpieces, etc.)

Service Charge

Service Charges are applicable to all catering costs less state tax, this may vary based on the location of your event. While in the planning process of your event, the catering manager will discuss with you the service charge percentage of any specific venue in which you may be interested. This charge is non-negotiable.

Tax

All food and non-alcholic beverages are subject to an Indiana state sales tax of 8%. Again this is non-negotiable, unless you are a tax exempt organization. If you have been granted tax exempt status by the state of Indiana, we will need a copy of your state tax exempt form on file prior to your event.

Scheduling

A $100 non-refundable deposit is required to hold a date for any event. It’s a good idea to secure a date as soon as possible. Head counts will be considered final one week prior to your event.

Changes may be made on the positive side up to 24 hours before the start time of your event. Negative changes will not result in a discounted final invoice.

All menu options must be finalized 2 weeks prior to the day of your event. This deadline ensures that Club Soda has ample time to secure the necessary meny items for your event.

Legal Stuff

We will enter into a written agreement with you prior to your catering event. A 10% deposit is required at the time the agreement is signed along with a credit card guarantee.

For further details, contact us at noelle@clubsodafortwayne.com or call us at 260.426.3442 and ask to speak with Noelle.